Company:
European University Institute
The Communications Service of the European University Institute, based near Florence (Italy), is looking for an Event Logistics Trainee to work on the 2019 of the high-level annual conference The State of the Union.
The Role's Task Include:
- Support all aspects of the conference’s organization: assist the Project Managers in all tasks related to the event’s organization, including: drafting invitation letters and visit programmes, managing database contacts, managing registrations, and general logistical support;
- Support the conference’s Side Events programme: assist the Project Manager in coordinating the Side Events programme, including: liaison with local and international partners, venue bookings, speaker and audience logistics, and any other support required;
- Support coordination and liaison with external suppliers: assist as the intermediary between internal and external contacts to coordinate the delivery conference services.
Type and Duration:
- Up to maximum 6 months, the first 3 months of which constitutes a trial period
- Full time (Monday to Friday).
- Start of the traineeship: January 2019
Conditions for Eligibility:
Candidates must:
- Be nationals of a European Union member state, or of a candidate country which benefits from a pre-accession strategy;
AND
- Be studying for a first (post-secondary education) degree and be in the process of obtaining the qualification; OR
- Be involved in a vocational training programme; OR
- Have obtained the above qualification, no longer than 18 months prior to the beginning of the traineeship;
Qualifications required:
- Very good knowledge of English and Italian, both verbal and written (at least C1 on the European Framework of Reference for Languages), additional languages a plus;
- Good knowledge of the Windows Office package;
- University degree or diploma in a field relevant to the post. Applicants with a degree in Communications or Events Management and/or proven work experience in this field areencouraged to apply;
- Good time management and organizational skills, with a willingness to be flexible in the run-up to a busy event.
Advantageous:
- Previous experience working on large, high-level events;
- Knowledge of social media and communication campaigns;
- Experience working with contact databases, especially Microsoft Dynamics CRM.
Benefits:
- Maintenance grant of 1.315 Euros per month;
- A discount of 40% for one lunch per day at the EUI canteen;
- Remunerated trainees recruited from outside Florence are entitled to reimbursement of travelexpenses actually incurred at the beginning and the end of the traineeship;
- Access to EUI facilities: Library, PC Rooms, Cafeteria, Gym, Participation in Public Seminarsand Workshops.
For more information please contact This email address is being protected from spambots. You need JavaScript enabled to view it.
Posted: November 22, 2018
