Company:
European University Institute
The Communications Service of the European University Institute, based near Florence (Italy), is looking for an Online Event Logistics Trainee to work on the 2021 online edition of the high-level conference The State of the Union.
The Role's Task Include:
- Assist the conference team in all tasks related to the event’s organisation:
- Update database contacts;
- Assist with marketing and communications campaigns;
- Draft invitation letters and visit programmes;
- Support invitation and registration workflows;
- Carry out online research for speaker bios and audience diversification;
- Draft written content for the website, online platform and social media;
- Support web and graphic designers to achieve visual deliverables including web pages,infographics and the final report;
- Assist with the coordination of virtual booth assets for partners.
- Support the conference’s internal stakeholders:
- Keep internal stakeholders informed on timelines, technical information, guidelines andconference schedules;
- Liaise between panel convenors’ assistants and the SOU Secretariat.
- Support coordination and liaison with conference partners and external suppliers including platform, audio-visual, and production teams.
Type and Duration:
- 3 months (which will also serve as probationary period) extendable up to 6 months in total;
- Full time (Monday to Friday);
- Start of the traineeship: 16 January 2021.
Conditions for Eligibility:
Candidates must:
- Be nationals of a European Union member state, or of a candidate country which benefits from a pre-accession strategy;
AND
- Be studying for a first (post-secondary education) degree and be in the process of obtaining the qualification; OR
- Be involved in a vocational training programme; OR
- Have obtained the above qualification, no longer than 18 months prior to the beginning of the traineeship;
IMPORTANT: please note that applicants who do not meet the conditions above should not apply and may not receive any response if they choose to do so
Qualifications required:
- Excellent knowledge of English and Italian, both verbal and written (at least C1 on the European Framework of Reference for Languages), additional languages a plus;
- Excellent writing skills;Excellent writing skills;
- Very good knowledge of the Windows Office package, in particular Word, Excel and Outlook;
- Experience working with contact databases, especially Microsoft Dynamics 365 (CRM);
- Experience using WordPress;
- Good time management, team work, organisational skills and resilience in the run-up to a busy event;
- Detail oriented and proactive;
- University degree in a field relevant to the post. Applicants with a degree in Communications or Digital Events Management and/or proven work experience organising online events are encouraged to apply;
Advantageous:
- Good knowledge of Italian both verbal and written (level B2 on the European Framework of Reference for Languages);
- Good knowledge of Italian both verbal and written (level B2 on the European Framework of Reference for Languages);
- Knowledge of online event platforms and/or experience working on large, high-level events;
- Experience working on social media and communication campaigns;
- Experience using analytics for reporting;
- Knowledge of coding languages (such as HTML, PHP; Python);
- An interest in politics and international relations.
Benefits:
- Maintenance grant of 1.350 Euros per month;
- A discount of 40% for one lunch per day at the EUI canteen;
- Remunerated trainees recruited from outside Florence are entitled to reimbursement of travelexpenses actually incurred at the beginning and the end of the traineeship;
- Access to EUI facilities: Library, PC Rooms, Cafeteria, Gym, Participation in Public Seminarsand Workshops.
Deadline for applying: Monday 7 December 2020 at 24:00 CET.
For more information please contact This email address is being protected from spambots. You need JavaScript enabled to view it.
Posted: November 26, 2020
